Planning a small party at home, in your apartment complex, or a community hall? Whether it’s a birthday celebration, anniversary, baby shower, or a religious puja, one thing that can truly elevate your event is great food. But choosing the right caterer for a small gathering — especially in a city like Delhi NCR — can be confusing.
Don’t worry. In this blog, we’ll break down exactly how to choose the best caterer for your small event, what to look for, and why Hari Ram Caterers continues to be a popular choice for hundreds of small gatherings across Delhi NCR.
1. Understand What Counts as a Small Gathering
Small events aren’t “less important” — in fact, they’re often more intimate and emotional. Whether you have 20 or 100 guests, planning food for that group is a key decision.
Types of Small Gatherings:
- Birthday parties
- Housewarming functions
- Anniversary dinners
- Baby showers
- Religious ceremonies or Poojas
- Apartment terrace parties
- Retirement or farewell get-togethers
Guest Range: Typically 20–100 people
2. Choose a Caterer Who Understands Small Event Dynamics
Unlike weddings or mega-events, small gatherings need:
- Faster setup and cleanup
- Compact kitchen or live counter setups
- Staff who are trained for tight spaces and personalized service
Large wedding caterers may not be ideal for such events. A specialist like Hari Ram Caterers offers tailor-made setups and menus for intimate events.
Key Features to Look For:
- Accepts low guest count (20–100 pax)
- Provides full service (food + staff + setup)
- Experience with terrace/garden/society hall setups
3. Ask for Fully Customizable Menus
You shouldn’t be stuck with preset combo meals. A good caterer will let you:
- Choose your favorite cuisines (North Indian, South Indian, Street Food, Jain, etc.)
- Customize spice levels and ingredient preferences
- Opt for snacks-only, thali-style, or buffet menus
Popular Menu Options for Small Parties:
- Snacks & starters: Spring rolls, veg kebabs, mini samosas
- Live stations: Chaat, dosa, tandoor
- Main course: Dal Makhani, Paneer Butter Masala, Jeera Rice
- Dessert: Jalebi-Rabri, Rasmalai, Gulab Jamun
4. Check Their Ability to Set Up in Small Spaces
Whether you’re hosting the party in your drawing room, terrace, or community basement — space is limited.
Ask your caterer:
- Do you provide compact setups for terraces/balconies?
- How many live counters can fit in 10×10 or 15×20 spaces?
- Can your team serve with minimal kitchen access?
✅ Hari Ram Caterers offers foldable live counters, portable buffet setups, and mobile service units suitable for flats, lawns, and compact homes.
5. Understand What’s Included in the Catering Service
When comparing caterers, don’t just ask “menu + price.” Ask what’s included.
Ideal Small Party Catering Should Include:
- On-site chefs & serving staff (in uniform)
- Crockery/cutlery or hygienic disposables
- Buffet tables & covers
- Live counter setups if requested
- Drinking water station / mocktail bar (if needed)
🧼 Cleanliness, hygiene, and presentation matter more in small gatherings because guests are up close.
6. Choose Based on Special Requirements (Jain, Saatvik, No Onion-Garlic)
A good small-event caterer will adjust to dietary restrictions:
- Full Jain menu (no onion, no garlic)
- Saatvik food for religious functions
- Vegan dishes if required
Why It Matters: In small parties, guests often share close relationships — respecting their food beliefs shows you care.
7. Evaluate Taste, Reviews & Past Experience
Before you book:
- Ask for a tasting session (most good caterers offer this)
- Read Google reviews with images and names
- Ask if they have done a party in your area before
Hari Ram Caterers has 500+ small parties served across Delhi NCR and consistent reviews praising both staff behavior and food quality.
8. Location, Availability & Timely Setup
In a city like Delhi, traffic delays and vendor no-shows are common. Always pick a local caterer near your venue.
We Serve:
- East Delhi (Shahdara, Krishna Nagar, Preet Vihar)
- West Delhi (Rajouri Garden, Janakpuri, Dwarka)
- Noida, Ghaziabad, Gurugram, Rohini, Pitampura, South Delhi
Local service = punctual setup + lower transport charges.
9. Ask for Pricing Transparency & Packages
For small parties, many caterers charge per plate or per head. Make sure to:
- Confirm what’s included (food only or service too?)
- Ask about hidden costs (GST, transport, extra staff, etc.)
- Clarify rates for 20–50 vs. 80–100 guests
Average Rate: ₹300 to ₹800 per plate depending on menu type and live counters
10. Look for Add-On Services That Enhance Your Event
Small parties can still have big impact. Choose caterers who offer:
- Return gift boxes with sweets/snacks
- Printed menu displays or nameplates
- Mini mocktail bars
- Photographer coordination
We at Hari Ram Caterers provide add-ons to elevate your event with minimal extra cost.
Why Hari Ram Caterers is the Right Choice for Small Gatherings
- ✅ Pure vegetarian menu (customizable)
- ✅ Live chaat, dosa, tandoor, and dessert stations
- ✅ Catering from 20 guests to 500+ events
- ✅ Jain, Saatvik, Vegan menus available
- ✅ Service across all of Delhi NCR
- ✅ Affordable pricing + high-quality food + friendly staff
Whether it’s a mehendi at home, a surprise birthday party, or an anniversary dinner, we make it memorable, tasteful, and stress-free.
📞 Planning a small event soon? Call Hari Ram Caterers now or 📩 drop a WhatsApp to get a menu + quote in 30 minutes.
